ERP for Departmental Stores

CONTENTS

• Introduction
• Modules

1. Company details
2. Accounts module
   1. Accounts details and transaction
   2. PDC clearance and Accounts audit
   3. Tax reports
   4. Approvals and counter sales repor
3. Finance
   1. Trial balance sheet
   2. Profit and loss
   3. Balance sheet
   4. Cash flow and fund flow
   5. Accounts analysis and report
   6. Cost center and account balance report
4.  Production
   1. Stock journal voucher
   2. Stock transfer by location and Inter branch transfer
5. Sales    
   1. Customer details
   2. Salesman details
   3. Transactions and transaction report
   4. Material transfer request
6. Purchase
   1. Supplier details 
7. Transactions
   1. Transaction report
8. Stock details
   1. Stock items details
   2. Transactions
   3. Stock summary and report
   4. Reorder status
9. Discount and coupon management
10. Payroll details
11. Payroll accounts
    1. Employee details 
    2. Attendance
    3. Duties
    4. Transactions
    5. Payroll settings
    6. Attendance report
12. Schedule
    1. Client master and site master
    2. Employee site schedule and report
13. Admin details
    1. User maintenance
    2. Counters
    3. User log details 
    4. Active users and user activities log file
    5. Employee ID monitor
    6. Company documents
    7.  Vehicle documents
14. Reports
    1. Accounts report
    2. Stock report
    3. Sales register
    4. Purchase register
    5. Customer report
    6. Supplier report
    7. Ledger day wise balance
    8. Sales and purchase transaction report
    9. Sales collection report
    10. Daily profit report and profit summary
    11. Day wise sales report
15. Settings
    1. Advanced setting
    2. POS settings
    3. Invoice number and layout settings
    4. Roundoff settings
    5. Printing settings
    6. Email settings
    7. Barcode settings
    8. SMS settings
    9. Default ledger settings
    10. Admin user settings

INTRODUCTION

The content of the document brings out the details regarding the tuffyERP software which is used in departmental stores and malls.This software is developed in such a way that the user can access to any details regarding their accounts,purchase,sale

MODULES

COMPANY DETAILS

This module helps the user in creating their profile,altering their existing profile,deleting the expired profile,reindexing the databases and backing up the files.

 

ACCOUNTS MODULE

This module contains details regarding the accounts,transaction details,PDC clearance,accounts audit,tax reports,approvals and counter sales report.

Accounts details and transaction

The accounts details consists of account ledgers,account group,cost centers and its categories and the VAT classes.

 

 

 

 

PDC clearance and Accounts audit

     The PDC clearance module is used for clearing the cheques that are post dated.It is cleared based on the bank accounts and by transcations.The accounts audit section is used for checking whether the accounts are cleared.

Tax reports

     This  section contains all the details regarding the taxes.It contains the VAT computation report,sales VAT report,purchase VAT report,daily VAT summary.

 

 

 

 

Approvals and counter sales report

     This approval section helps us in approving the purchase enquires and for approving the transfer request.The counter sales report provides report regarding the sales that has taken place in different counters.

 

FINANCE

This module provides the trial balance sheet,Profit and loss report,Balance sheet,Cash flow and fund flow,Accounts analysis and report,Cost center and account balance report.

Trial balance sheet

     This trial balace sheet provied the account balance details along with disagreements.

Profit and loss report

     This report provides details the profit and loss that has occured in the sales and purchase

Balance sheet

This balance sheet summarizes the companies assets and liabilities for a specific period of time.

Cash flow and fund flow

     This report shows the graph of  inflow and outflow of actual cash (or cash-like assets) from operating, investing or financing activities. Fund flow shows the fund reports for accounts and investments.

 

 

Account analysis and report

     The account analysis provides the ratio in which the accounts are being operated.The account report provides the datas regarding the cash in the account.

Cost center and account balance report

          The cost center report gives details about the cost according to which they are used.The account balance report gives the details about the cash in the account that are handled.

 

 

PRODUCTION

This production field provides the stock journal voucher,stock transfer by location and inter branch transfer details.

Stock journal voucher

     This voucher provides details regarding the transfer or production of stock from source to destination.

 

Stock transfer by location and inter branch transfer

     The stock transfer section helps in transferring the stocks from one location to another location. The inter branch transfer field is used for transferring stocks from one branch to another according to the needs specified.

 

SALES

     This sales field consists of customer details,salesman details,transactions and transcation report,material transfer request.

Customer details

      This field contains the informations regarding the customers for future use.The customers are grouped based on the type of accounts they use.

 

Salesman details

     This field contains details regarding the salesman.New salesman can be added here.

 

Transactions and transaction report

     This field contains the POS,POS invoice module,cash sales and credit sales,sales forms,sales quotation and invoice,zero tax sales,cash and credit sales returns and sales return forms. The POS invoice is used for billing the product based on the point of sale of customer.

 

The cash sales module  are used for settling the payment obligation of the buyer. The credit sales module is means allowances of goods to customers in order to pay in advance.

 

 

The sales forms are used for the payments of the customer from different locations,The sales forms are classified as form8,form8B,form8D.

 

Sales quotation allows a prospective buyer to see what costs would be involved for the work they would like to have done. A sales invoice can be simply defined as the request of payment by the customer for goods sold or services provided the seller.

 

The zero tax sales provides the user a method of billing for items with zero taxes.

 

The cash sale return is used when the customer returns the product and the total cash has to be given back to the customer.The credit sale return is where the amount of the product is credited and given back to the customer.

 

The sales return form are used for billing the payment that has returned back by the customer.The sales return forms are classified based on the location as sales form8,form8B and form8D.

 

 

The transaction report provides the sales quotation and the sales reports for the user. A sales quotation allows a prospective buyer to see what costs would be involved for the work they would like to have done.The sales report helps in easy handling of the sales that have been done.

 

 

 Material transfer request

     This material transfer request is used for requesting the transfer of the goods from one location to another.

 

PURCHASE

This field provides the user with the supplier   details,transactions, and the transaction report.

Supplier details

     This field provides details regarding the supplier who has supplied the goods to the user.They are categorized based on the account type they are using.

 

Transactions

     This module comprises of the purchase enquiry,purchase invoice,cash purchase and credit purchase.The purchase enquiry field is used for enquiring about the goods that are to be purchased from the supplier.

 

The purchase invoice field is a bill presented to the customer for payment within a stated time frame with what amount and what price.

 

The cash purchase field is present so that the product can be sold without ant finance.The credit purchase field provides the accounts payable amount to the customer.

 

 

Transaction report         

The transaction report contains the purchase enquiry reports and also allows the user for enquiring about the product purchase.

 

STOCK DETAILS

                This field provides the stock items details,transactions,stock summary and report,reorder status and discount and coupon management.

Stock items details

     This module contains the details regarding the stocks such as stock items,stock groups,batchwise stock details,units of measurements,stock categories,stock locations,barcode details,barcode alteration settings and barcode printing.

The stock items gives the user the list of available stocks along with the quantity.The stock group field is used for grouping the stocks according to the fields to which they belong.

 

 

The batchwise stock details are made available to the user in hich the stocks are categorized into batches along with the expiry dates.

 

The units in which stocks are measured can be altered in the units if measurement module.

 

 

The stocks are categorised based on their groups to  which they belong.The stock location provides details about where the stocks are available.

 

The barcodes for the products are maintained and also the barcodes can be altered.The barcode can be fixed for the product and printed.

 

 

 

 

Transactions

     This software provides the stock journal voucher,stock transferring by location and also adjustment of the available stocks.

Stock summary and report

     The stock summary provides the lists of stocks that are totally available for sale.The stock report provides the item wise reports of the stock.

 

Reorder status

     This field provides the record summary of the stocks that are needed for sale.

Discount and coupon management

     The discounts and coupons for the product can be given and managed based on the percentage of discount,type of coupons and also the pending delivery notes are also available.

 

 

PAYROLL DETAILS

            This module contains the payroll accounts,employee details,attendance,duties, transactions,payroll settings,attendance report,schedule,client master and site master,employee site schedule and report.

Payroll accounts

     This field maintains the payment accounts of the employees.This lists the accounts details based on the account type and balance.

Employee details

     This field maintains the information regarding the employee,their designation,ID monitor,departments to which they belong,increment details,leave details,salary history,gratuity report,document issue and renewal history.

 

 

The employee increments provides the details about the increments which are given to the employees.The employee leaves lists the details about the leaves taken by employees.

The employee salary history maintains the records about the salary given to the employees.The gratuity report gives details about the payments given to the employees when they resign.

 

Attendance

     The attendance field comprises the details about the attendance entry,attendance for double shift,attendance sheet,barcode attendance details and its settings.

The attendance sheet shows the attendance details of employees.The barcode attendance register registers the employee attendance using their barcode. The barcode can be modified in barcode settings.

 

Duties

     This comprises the duty management section for employees and the time or shift allotted to the employees.

 

Transactions

     This contains the payroll voucher and pay slips that are to be issued to the employees.The pay calculator contains the report of the payments.

 

Payroll settings

The payroll settings is used for updating the allowances and deduction settings,leaves types,gratuity settings and holidays.

 

 

Attendance report

      This report comprises the report of the attendance,monthly attendance report,daily presence and absence report,monthly presence and absence report.The monthly attendance sheet provied employee wise attendance .

The dailly presence and absence report gives daily report of employee attendance and monthly report gives monthly wise report.

Schedule

     This lists the employee work schedule and appointments along with timings

Client master and site master

The client master lists the number of clients while the site master lists the site that are available.

Employee site schedule and report

     The employee site schedule gives details about the sites at which the employes are working.This report gives the overall site scheduled for the employees.

ADMIN DETAILS

     This comprises the reports regarding the user,counters,user log details,active users and user activities log file,employee ID monitor,company documents,vehicle documents.

User maintenance

     This field maintains the details regarding the user who are using the softwrae,their name,ID,department.

Counters

     This displays and allows to add new counters for sales along with the counter location.

User log details

This lists the users who have logged in the software with log in time,logout time,login system.

Active users and user activities log file

     The active users field displays the users who are active.The user activities log file displays the activities that are done by the user.

Employee ID monitor

The employee ID monitor displays the employees contract details,their expiry details.

Company documents

This maintains the company documents and monitors the documents regarding the company database.

Vehicle documents

     This displays the details regarding the company vehicle maintenance and monitors their activities.

REPORTS

This module can store reports like accounts report,stock report,sales register,purchase register,customer report,supplier report,ledger day wise balance,sales and purchase transcation report,sales collection report,daily profit report and profit summary and daywise sales report.

Accounts report

     This comprises the details about the group account summary,ledger accounts,daybreak ledger report,ledger monthly report,cash book,cheque informations,bank book,day book and their crystal report.

 

Stock report

     The stock report displays the report regarding the current stock,low stock items,stock summary,item wise sales and purchase report,expiry stock items.

Sales register

     This displays the monthly wise sales done in the network.

Purchase register

     This displays the purchase done in monthly wise model in graphical representation.

Customer report

     This lists details about the customer balance report,monthly report,overview receivables and itemwise movement report.This displays the cash transcation summary and the overdues that are to be received from the customer.

Supplier report

     This lists details about the supplier balance report,monthly report,overdue payables and itemwise movement report. This displays the cash transcation summary and the overdues that are to be paid to the supplier.

Ledger day wise balance

     The ledger daywise balance sheet displays the balance sheet filtered by the account name.

Sales and purchase transaction report

     The sales transaction report lists the sales deliveries,sales invoice report,POS,sales return invoices and outing stock details.The purchase transaction report displays the goods receipt notes,purchase invoices details,purchase return invoice for the products and incoming stocks details.

Sales collection report

     The sales collection report displays the reports regarding the sales collection that have been made and the amount paid and outstanding amount.

Daily profit report and profit summary

     The daily profit report displays the report about the profit the occurs daily according to the account name.The profit summary displays the overall profit.

Daywise sales report

     The daywise sales report displays the cash sales report according to the payments and cash balance.

SETTINGS

Advanced settings

     The advanced settings helps to enable various settings such as bill wise details,new invoice saving,debit notes,credit notes,delivery notes,sales orders,purchase orders.

POS settings

Invoice number and layout settings

Roundoff settings

Printing settings

     This consists of invoice printing,cheque printing,report setting and other settings regarding printing.

Email settings

Barcode settings

SMS settings

Default ledger settings

Admin user settings

     This setting allows the user to change the password and also manage the recovery options for the software.

If you are looking for the same or similar software or if you are looking for the Source Code of this software, Please Contact info@inexpensivecoders.com or 99521 99321

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