School Management ERP Software Proposal

Based on our previous software “SchoolMate” that we developed for one of our customer Microminds, now we have signed a contract to develop School Management ERP Software that is proposed to be used in major schools in India. Their customers are group of institutions who have many branches at various locations in India. So the developed application will be operating from a centralized location with various modules that can be customised according to their clients requirement. Some of the proposed modules are

• Admission Module
• Student Module
• Teachers Module
• Payroll Module
• Attendance Module
• Fees Module
• Timetable Module
• Transport Module
• Exam Module
• Parents Login Module
• Teachers Login Module
• Students Login Module
• Customised Reports Module
• GPS Tracking Module
• Assignments / Homework Module
• Question Bank Module
• Chat Module
• Forum
• Blog
• Audit Module
• Bio metric Module
• SMS Module
• Academic Management Module
• And So on..

This application is expected to be developed using opensource technologies like PHP, MYSQL, AJAX, Jquery and YII Framework. inexpensivecoders development team is specialised in Opensource Technologies. We recommended opensource because it is easy to host and maintain. Also the development and maintenance cost will be very low. Using frameworks within PHP makes the developed application more  secured.

Modules	Capabilities
Academic / Exams	Progress Card Generation	Analysis by Student, by Class	Remedial Reports	Session Over Session Comparisons	Customized Reports and Graphical Presentation
Fees	Customized Fee Structure	Fees Receipt and Registers	Fees – Intimation & Reminder Letters	Fine Calculations	Fee Waver And Scholarships
Time Table	Customized Time Table	Substitution List	Substitution Reports	Better Working Conditions	Decision Support
Accounts	Integrated with Other Modules	User Friendly and works on the lines of Tally Software	Back Tracking from Balance Sheet to Voucher	Data import from Tally Software & Cheque Printing	MIS Reports like Balance Sheet & Income Expense Statement
Student	Complete Dossier	Previous School History with Documents Submitted	One Window Performance Review	User defined Reports exportable to Excel	I – Card Printing
Staff	Complete Dossier	Previous Work Information	Seminars Attended and Other Interests	Appraisals	User defined Reports exportable to Excel

Security	Highest Security on each Forms & Reports	User Group Authentication	User Authentication	Pre-scheduled Data Back Up Systems	Administrative and Super User Rights
Admission	Prospectus Selling and Registration	Entrance Exams	Selection Process	Admission Fees Receipt	Integration with Accounts and Inventory
Recruitment	Requisitions & Authorities	Application Forms	Short listing & Call Letters	Interview Results	Selection &  Letters Appointments
Front Office	Appointments & Complaints Tracking	Inwards, Dispatches, Permissions & Gate Passes	Certificates – Transfer, Bona-fide, Character	Prospectus, Applications & Almanacs Sales	Leave Applications & Events Calendar
Library	Library Management	Issue, Return, Reserve Books & Periodicals	Reports: Library Card, Over dues, Defaulters	Library Assets	Bar Codes
Activity/Events	Allocation of Clubs to Student & Staff	Allocation of Houses to Student & Staff	Class wise Events	Experts/Judges  for Events	Club & House Position
Infirmary /  Health	Health, Medical & Oral Cards	Teachers Training on First Aid	Doctor Visit & Daily Entries	Medical Equipment Maintenance	Health Exams

Modules	Capabilities
Discipline	Discipline Heads	Discipline Cards	Student Evaluation	Daily Discipline Entries	Discipline Reports
Attendance	Student & Staff Attendance Marking	Muster Roll Generation	Performance for Students	Payroll for Staff	Smart Cards, Finger Prints & PDAs
Inventory	Centralized Purchases	Main & Departmental Stores	Issue & Return of Goods	Tight Control on Inventories	Decision Support
Payroll	Salary Slabs and Increments	Allowances, Deductions & Salary Statements	Pay Slips & Salary Disbursement	PF Challan & Statement	Loans and advances
Transport	Bus Stops and Route Allocation	Transport Fees & Transport Availing	Fuel Log Book	Vehicle Maintenance	Vehicle Tax & Insurance
Hostel &      House Keeping	Room Facilities & Allotment	Maintaining Outing Records	Maintaining Visitors Records	Mess Management	Daily Cleaning Records and Maintenance
Web / Internet Reporting	Secured Login & Access Control	Encourages Parental Involvement	Reports for Parents	Reports for Management	Bulk Mailing

Modules	Capabilities
Attendance	Attendance on Buses	Attendance at Class Rooms	No Manual Errors	Productive Time for Teachers	Time Saving
Interfacing external device like Smart Card, Biometric, RFID, etc.	Smart Cards for Attendance, Library & e-Purse	RFID for Library, Attendance, Security Systems	Biometrics for Access Control, Security	Barcodes for Library & Attendance	Automatic Processing
Reminders & Schedulers	Reminders are Module Specific	Schedulers are User Specific	Systematic work and less lapses	Induces Professional Approach	Cost Saving

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See Also:School Management PHP MYSQL School ERP